We founded one of Australia's fastest-growing trade businesses and run it on our own systems. We build the same AI and operations for fast-growing companies doing $1M+ a year, so they win more work without adding office headcount.
Brands shown with permission. Other clients are described, not named.
Quotes wait on one or two people. The slower you quote, the more work goes to whoever answered first.
Each new crew brings more scheduling, timesheets and invoicing, so you hire another coordinator.
Jobs, quotes and costs are spread across tools that don't talk. The same job gets keyed in three times.
You find out a job lost money after it's finished, when you can no longer do anything about it.
Four problems we fix in every trade business. Each one in under 30 seconds.
Set these to match your business. The audit replaces every assumption here with your real numbers.
Conservative assumptions: half of manual admin removed, and 1 in 4 missed enquiries won.
Get your real numberWe bought a trade business so we'd be on the front line: quoting, scheduling, hiring and running ads ourselves. Every system we recommend is already running in our own business.
| Software or AI agency | Marketing agency | PG Automations | |
|---|---|---|---|
| Operates a trade business | No | No | Multi-million dollar, 7 crews |
| Starts by measuring losses in dollars | Sometimes | No | Every engagement |
| Rebuilds quoting, scheduling and invoicing | Builds to your brief | No | End to end |
| Adds demand once operations can absorb it | No | Leads first, systems never | Guaranteed lead volume |
| Advises on hiring, pricing and crew structure | No | No | From experience |
Over two to three weeks we work alongside your estimators, coordinators, crews and finance team. We follow real jobs from first enquiry to cash received, and put a dollar figure on every point where time or revenue leaks.
More enquiries only pay off once you can estimate, schedule and invoice them without adding staff. So we work in this order.
A working session with Pat on your operation.
Quantified losses and a prioritised roadmap.
We build on Op3ro and connect your existing tools, with AI handling enquiries, quotes, scheduling and invoicing.
We act as your AI and systems team: new builds, adoption, reporting and paid demand with guaranteed lead volume.
Our business · Northern Beaches, SydneyA business run off a whiteboard, rebuilt on our own systems. Every enquiry, quote, crew and invoice now runs through one platform.
and a team of 20, built from zero in 14 months
“Truly a wizard in saving time for business owners.”
“He was able to deliver on everything that he said he would.”
“Like having a Swiss army knife of knowledge at your disposal.”
Quotes are from verified Upwork reviews of systems and automation projects.
Pat spent eight years building operating systems for more than 300 businesses. He was CTO of Lifestyle Marketing when it was named Pittsburgh's fastest-growing company, and built the systems behind Australia's most popular TV show four years in a row. He then founded Flawless Group and grew it from zero to a team of 20 in 14 months, on those same systems. He leads every consulting session himself.
Not necessarily. Sometimes the answer is connecting the systems you already have. Sometimes it's consolidating several into one. The audit tells you which, and what each option is worth.
That usually happens when software goes in before anyone maps how the business really works. We map first, build around how your people already work, and stay on through adoption.
Trade and construction operators with 10 or more staff, usually with multiple crews and a dedicated office team.
Yes, once operations can absorb more work. We run paid demand with a guaranteed lead volume as part of the partnership.
No. We use AI where it removes real work: drafting estimates, answering enquiries, building schedules and preparing invoices. All of it already runs in our own business.
A working session with Pat on how you win, run and bill work. If we can help, you'll leave knowing what to fix first.